Location: Cambridge (office-based with remote working opportunities)
Hours of work: 40 hours per week
Length: Full-time; Permanent
Job Reference: FPP/AF1
We are looking for a detail-oriented Admin and Facilities Assistant to support our Business Administration team owing to successful growth both nationally and internationally. Reporting into the Executive Assistant, you will assist in the day to day management of our offices in Cambridge and Bristol, whilst also assisting employees across the US regions.
This is an exciting and varied opportunity to assist in streamlining the administrative process and obtain international business administrative exposure whilst managing numerous tasks in a proactive manner.
Organise and keep up to date a facilities maintenance schedule across all sites
Monitor and maintain stock/supplies across all sites
Receive and organise post/deliveries
Assist with organising internal and external events
Ensure we stay H&S compliant and organise relevant training as/when required
Prepare for Executive meetings in line with requirements (catering/IT)
Manage meeting room bookings, monitoring the calendar and planning ahead to ensure all meetings scheduled run smoothly
Arrange employee travel and hotel bookings
Support the People Team with onboarding of new employees
Support the Executive Assistant with all administrative processes across the business
Building and maintaining relationships with key third parties and suppliers
Strong attention to detail and commitment to providing exceptional levels of service across an organisation
Computer literate and competent experience using Apple, Microsoft and GSuite products
Excellent communication skills; written, verbal and over the telephone
High level of problem solving, organisational and time management skills
Flexible approach to working and a team player who contributes to a great working environment
Ensuring confidentiality and professional integrity throughout the organisation
Organising and maintaining databases, digital filing systems and reporting
A positive outlook, service orientation and effective interpersonal skills
Experience in managing aspects of Health and Safety
Project management for one-off projects, including tracking project status and budgets
Your development is equally important as our business grows and we offer opportunities including appraisals, career development plans, training courses, feedback sessions through 1-2-1 meetings, knowledge-sharing and cross-training.
Our generous benefits package includes the following:
8% company contribution pension scheme
Some hybrid remote working may be given to suit your lifestyle
25 days annual leave + bank holidays
Work From Home allowance to help you create a comfortable working from home environment
Extra annual leave between Christmas - New Year’s
Company Options Scheme*
Paid recommend a friend scheme
Monthly Friday lunches on us
Unlimited amounts of caffeine
Vitality Health core package private healthcare after your probation (also includes mental health cover, employee assistance programme, discounted gym memberships and more)
*Company Options are not offered as part of the package. You may be offered them throughout your employment.
Our people are at the heart of everything we do. Our successes are achievements driven by our employees.
And that is why our culture is about investing, cultivating and growing our people. We thrive on being trailblazers in the industry and in being honest and the best at everything we do, we will always lead the way in the industry.
Equality, diversity and inclusion is what we continue to build upon. We aim to attract diverse talent from around the world, ensure fairness and equality is at the top of our agenda and sustain an inclusive culture where everyone can grow and succeed.